1- Academic Year
The academic year consists of two regular semesters (Fall-Spring) and a summer semester (optional).
The duration of the regular semester is 15 weeks which is followed by two weeks for the final exams. The summer semester lasts for 5 weeks, followed by one week for the final exams.
2- Academic Calendar
The academic calendar is issued by the Academy President before the beginning of the academic year. It includes the starting and ending dates of each academic year and the official holidays at the Academy.
3- Starting Date of the Semester
The first regular semester (Fall): Starts in September of each year.
The second regular semester (Spring): Starts in February of each year.
The summer semester (optional): Starts in June/July of each year.
4- Education System
The Academy follows the credit hour system in all its colleges and institutes.
5- Educational Program
This consists of obligatory courses for the completion of the academic degree according to the status report for each educational program. An educational program may include a number of educational tracks.
6- Academic Load
The academic load is the total number of weekly credit hours registered by a student per semester.
7- Course
A course is a subject that is taught throughout a semester and is allocated a certain number of credit hours according to the educational program. A special code is assigned for each course indicating the educational department to which it belongs and the level of the course in the years of study.
8- Achieved Credit Hours
This refers to the credit hours of any registered course which are successfully completed by a student and which are calculated as part of his/her educational achievement.
9- Points
The points achieved by a student in any subject are determined by multiplying the student’s grade value in the course by the number of credit hours of the course.
10- Grade Point Average (GPA)
This is calculated by dividing the points achieved by a student (according to the achieved grades) by the total number of registered hours. The GPA ranges from 0 to 4.0.
11- Transcript
It is a record showing a student’s academic path at the Academy and the courses he/she has studied in each semester, along with their codes, numbers, credit hours and grades. It also includes other transferred courses finished by the student in another university or another college at the Academy, together with the semester average and GPA.
12- Pre-requisite
The course(s) which must be completed before registering other courses according to the educational program plan.
13- Probation
The student is placed under probation if he/she scores a GPA below 2.0 in any regular semester, and this requires the reduction of his/her educational load.
14- Underachievement
The student is placed under probation due to “underachievement” when his/her completion of the acquired credit course is below 50% of the total hours he/she is supposed to accomplish in the semesters he/she spent since his/her admission to the Academy.
15- Forced Withdrawal
A student receives a forced withdrawal if he/she exceeds the absence percentage allowed in a given course according to the regulations.
16- Academic Advisor
The academic advisor is a staff member or a teaching assistant who is assigned the supervision of a group of students in addition to guiding and helping them in choosing what is appropriate to their abilities and interests. In addition, the academic advisor clarifies the plans, courses and tracks in the Academy for students so that they are able to take decisions to plan for their studies and achieve their aspired academic goals. A student should refer to the academic advisor to consult him/her as regards any educational issues.
17- Orientation Program for New Students
The Academy organizes a program for new students at the beginning of each semester which aims at familiarizing them with the education system and plans, course registration procedures, grading system, accommodation facilities, as well as their rights and
responsibilities. This program also aims at familiarizing students with the various work opportunities available for the majors they choose to join.
18- Accommodation
Accommodation at the Academy dorms is optional except for the College of Maritime Transport and Technology where on-campus accommodation is obligatory during the first and second years and optional in the rest. It is also optional in all other colleges.
19- Academic Integrity
The student abides by the codes of ethics and integrity in acquiring and presenting knowledge and documenting its original sources. Accurate data must be provided for previously published research and projects.
20- Student Affairs Committee
The Academy President forms the Student Affairs committees at the beginning of each academic year. Their task is to look into the results of investigations conducted by the legal affairs regarding offenses committed by the students inside or outside the Academy. These committees conclude by issuing a justified recommendation to be presented to the Academy President for approval.
21- Supreme Council of Educational Affairs
It is headed by the Academy’s President and includes the vice presidents, branch heads, College deans, deans of educational affairs, student affairs, and registration, as well as related heads of responsibility centers. The council formation is issued by the Academy President at the beginning of each academic year. The council’s mission is to set the educational strategy of the Academy and follow up on all its educational aspects.
The Supreme Council of Educational Affairs is authorized to address the following issues:
Examining and setting general policies regarding education and studying at AASTMT.
Drawing policies needed to achieve cooperation and coordination between parallel departments and courses at AASTMT colleges and institutes.
Stating opinions regarding the setting of colleges’ executive bylaws that regulate educational affairs.
Organizing the admission process and determining the numbers of accepted students.
Setting the general system of classes, lectures, tutorials and examinations.
Organizing student service affairs at AASTMT.
Organizing student cultural, sports, and social affairs at AASTMT.
Discussing reports by colleges and institutes, as well as recommendations of their academic conferences and reports by academic circles, in addition to assessment and examination systems for this stage, as well as student services and other affairs in order to improve them.
Ensuring the implementation of the educational and student affairs plans at AASTMT.
Gathering and analyzing all the data and statistics relating to education at AASTMT.
