Higher Education Environmental Framework for Training and Awareness in the Mediterranean (HEEFTA )

Terms of Reference (ToR)

Call for Proposals for External Consultancy and Event Management Services

HEEFTA Project – Egypt National Capacity Building Workshop

Arab Academy for Science, Technology and Maritime Transport (AASTMT)

Project Title:

HEEFTA – Higher Education Environmental Framework for Training and Awareness in the Mediterranean

Reference: HEEFTA/AASTMT/Subcontracting/2026/01

Issuing Institution:

Arab Academy for Science, Technology and Maritime Transport (AASTMT), Egypt

Submission Deadline: 20 May 2026

Background

Under the framework of the EU-funded Interreg NEXT MED project HEEFTA, AASTMT seeks to subcontract a qualified external service provider to design, develop, facilitate, and organize a national capacity-building workshop in Egypt.

This workshop will contribute to the project’s objectives by strengthening environmental awareness, green and blue skills, interdisciplinary education, and practical student engagement in sustainability-related innovation.

Objective of the Assignment

The selected contractor shall provide full technical, scientific, organizational, and logistical support for the successful implementation of the HEEFTA national workshop, including:

• Development of scientific and educational training materials
• Workshop design and delivery
• Professional facilitation
• Full event management and coordination
• Participant management
• Support to students in developing sustainability-oriented projects
• Technical reporting

Scope of Services

The contractor shall be responsible for:

A. Scientific and Technical Development

• Develop workshop curriculum and educational materials aligned with HEEFTA objectives
• Prepare presentations, training modules, and practical exercises
• Integrate green and blue economy concepts
• Support interdisciplinary learning

B. Training and Facilitation

• Provide qualified trainers and facilitators
• Conduct training sessions
• Moderate group discussions and practical activities
• Mentor students during project development

C. Event Organization

• Participant registration and management
• Venue technical setup
• Branding and promotional materials
• Event logistics
• Transportation coordination if required
• Documentation (photos, attendance, reports)

D. Reporting

• Submit final technical and financial report
• Provide workshop outcomes and recommendations
• Deliver participant lists and evaluation forms

Deliverables

The contractor must deliver:

• Workshop agenda
• Training materials
• Participant kits
• Branding materials
• Full workshop implementation
• Final technical report
• Financial invoice
• Supporting evidence documentation

Required Qualifications

Eligible companies must demonstrate:

• Proven experience in event management
• Training and consultancy expertise
• Experience in educational or sustainability projects
• Capacity to manage technical and logistical tasks
• Experience with donor-funded or international projects is preferred

Proposal Submission

Interested companies must submit:

• Technical proposal
• Financial proposal
• Company profile
• Relevant experience
• Tax and registration documents

Deadline: 20 May 2026

Evaluation Criteria

• Technical quality
• Relevant experience
• Financial competitiveness
• Delivery capacity
• Compliance with project objectives

Submission Address:

Dean of Scientific Research and Innovation

Arab Academy for Science, Technology and Maritime Transport (AASTMT)

Abu Qir Campus, Alexandria, Egypt